Procurement Assistant Manager





PROCUREMENT ASSISTANT MANAGER

Location: Central Jakarta, Indonesia
Job Type: Full-time
Industry: Maritime / Shipping / Oil & Gas

About the Role

We are seeking an experienced Procurement Assistant Manager to oversee procurement activities, tender processes, vendor management, and commercial negotiations across the Group.

The role will be responsible for identifying procurement opportunities, developing vendor-selection strategies, managing tender timelines, negotiating competitive terms, and ensuring procurement activities are aligned with company budgets, policies, and business requirements.

Key Responsibilities

Procurement Planning & Cost Optimization

  • Identify procurement opportunities and analyze potential cost savings.

  • Develop procurement strategies that support business requirements, cost efficiency, quality, and timely delivery.

  • Ensure procurement activities are aligned with approved company budgets and internal policies.

  • Monitor procurement performance and identify opportunities for process improvement.

Tender & Bidding Management

  • Manage the end-to-end procurement process from pre-bidding activities through vendor selection and appointment.

  • Coordinate tender and bidding processes in accordance with company procedures.

  • Develop and implement appropriate vendor-selection strategies, including competitive bidding and direct vendor evaluation where applicable.

  • Review commercial and technical submissions in coordination with relevant user departments.

  • Ensure procurement timelines and monthly tender targets are achieved.

Vendor Management & Negotiation

  • Identify, evaluate, and maintain relationships with potential and existing vendors.

  • Conduct vendor negotiations to obtain competitive pricing, favorable commercial terms, and optimal value for the company.

  • Ensure vendor selection is based on established criteria, including cost, quality, capability, compliance, and delivery performance.

  • Maintain proactive and professional communication with vendors throughout the procurement process.

  • Monitor vendor performance and address procurement-related issues when required.

Tender Evaluation & Reporting

  • Prepare tender evaluation reports and supporting documentation for completed procurement activities.

  • Present procurement recommendations and obtain the required review and approval from management.

  • Prepare regular procurement and tender performance reports.

  • Maintain accurate records of bidding processes, vendor evaluations, negotiations, and procurement decisions.

Cross-Functional Coordination

  • Coordinate with relevant internal stakeholders, including:

    • User Departments

    • Purchasing

    • Accounts Payable

    • Finance

    • Internal Audit

    • Legal

  • Facilitate communication and information-sharing regarding procurement activities, contracts, and vendor arrangements.

  • Support contract-related coordination and ensure relevant stakeholders receive timely updates and documentation.

  • Ensure procurement activities comply with company policies and applicable approval procedures.

Team Leadership

  • Supervise and manage procurement team members to ensure work is completed accurately and efficiently.

  • Set priorities and monitor team performance against monthly tender targets.

  • Provide guidance and support to subordinates in tender management, vendor negotiations, and procurement administration.

  • Encourage accountability, collaboration, and continuous improvement within the procurement team.

Requirements

  • Bachelor's Degree in any discipline; a degree in Supply Chain Management, Business Administration, Engineering, Finance, or a related field is preferred.

  • Minimum 5 years of relevant experience in procurement, purchasing, sourcing, or tender management.

  • Proven experience managing tendering and bidding processes.

  • Strong understanding of vendor evaluation, procurement procedures, and commercial negotiations.

  • Excellent communication, negotiation, and stakeholder-management skills.

  • Strong commercial awareness and ability to identify cost-saving opportunities.

  • Proficiency in Microsoft Office and procurement-related systems.

  • Strong command of English, both written and spoken.

  • High attention to detail, integrity, and ability to manage multiple procurement activities simultaneously.

  • Experience supervising or coordinating a procurement team is preferred.

Key Competencies

  • Procurement & Strategic Sourcing

  • Tender & Bidding Management

  • Vendor Evaluation & Selection

  • Commercial Negotiation

  • Cost Saving & Procurement Optimization

  • Contract Coordination

  • Procurement Reporting

  • Stakeholder Management

  • Vendor Relationship Management

  • Team Leadership

  • Analytical & Problem-Solving Skills

  • English Communication

Preferred Experience

Candidates with procurement experience in maritime, shipping, shipyard, oil & gas, logistics, or other asset-intensive industries are preferred, particularly those familiar with structured tender processes and multi-department procurement coordination.